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The WebPal Wire

Get our latest updates as we bring you new insight on how cloud computing is already changing in its infancy. Security, content and business process are just a few categories within of wide range of topics covered in our blog

Archive for the ‘Content Management’ Category

Announcing our Partnership with ORION and why it matters to Ontario Researchers

24-02-2014 Markus

Today, Palomino and The Ontario Research and Innovation Optical Network (ORION) announce an agreement to jointly offer the WebPal Cloud Content Server 3 collaboration suite on the ORION high-speed research network.

Joining the ORION Nebula offering, high-performance and secure WebPal Servers will thus be available to all connected institutions, which include Ontario Universities, Research Facilities, Colleges, School Boards, Hospitals. ORION is also connected to the nation-wide CANARIE Network with further reach to institutions across Canada on networks such as ACENet, BCNet, RISQ and Compute Canada.

“We are extremely pleased to add Palomino’s WebPal software to the ORION Nebula of cloud services,” says ORION President and CEO, Darin Graham. “Our users are increasingly looking for cloud-oriented solutions, and this software is ideally suited to their needs.”

The combination of WebPal and ORION Nebula will address specific requirements for fast, cloud-based file sharing, content management and custom application deployment.

“We are very excited about this new partnership with ORION.” says Markus Latzel, CEO of Palomino Inc. “The connectivity to ORION’s network will enable WebPal clients to exchange information at speeds faster than ever.”

“Additionally, the added privacy of a dedicated optical network will enable applications with specific data security requirements. Secure WebPal Servers are ideally suited as a replacement for public cloud providers who use out-of-country networks or data centres. This really matters to researchers working with sensitive data and domestic storage requirements.”

ORION members will be individually contacted about the new services. For more information about this announcement, contact us at sales@palominosys.com or 416-964-7333.

About Palomino Inc.
Palomino Inc. (www.palominosys.com) is a software solutions provider offering web-based productivity applications, centered on latest web-client and mobile technologies. Palomino’s WebPal Content Server 3 (www.webpal.net) is a powerful, adaptable cloud content management solution to a diverse SMB and enterprise client base with applications in online document management, web portal content management, and file storage. WebPal has has been adopted by over 300,000 users in different verticals such as healthcare, public sectors, financial services and associations. Palomino offers WebPal Content Server via multiple channel partners and solution providers across the globe.

About ORION
The Ontario Research and Innovation Optical Network (ORION) is Ontario’s ultra high-speed research and education network. It connects all of Ontario’s universities, most colleges, several medical and other public research facilities and a growing number of school boards to one another, as well as to CANARIE, Canada’s advanced network organization, and to the global grid of research and education networks. ORION now connects over 1.7 million Ontario researchers, scientists, students and teachers to critical infrastructure for research, education and innovation. Learn more at www.orion.on.ca.



How Cloud Data is Changing the Way We Live and Work

24-01-2014 Chris

Data-driven technologies are dominating corporate IT because, as Canadian Communications Expert Marshall McCluhan says, “A point of view can be a dangerous luxury when substituted for insight and understanding.” We are better able to do business, make informed decisions, and reduce risk when we have access to more information. It is affecting every facet of business operations: marketing, sales, and customer relations departments are now entering into IT territory to ensure the company’s IT aligns perfectly with their goals.

Less time collecting, more time analyzing

In an interview with Data Informed, one executive says “There’s been an 80-20 rule that 80 percent of IT’s time is spent gathering data, and 20 percent analyzing it, but cloud services flip this on its head.” With the cloud, data can be updated and accessed in real-time, and can be easily imported and exported for easy analysis.

Better customer relationships

Flexible cloud data tools integrate seamlessly with third-party platforms, including payment systems and CRM tools. With unparalleled access to insights on their customers and performance of their sales departments, companies are better able to respond to evolving customer preferences. Not only does it help salespeople build better relationships with their customers, it is changing how their roles are defined: “cloud analytics provides a deeper understanding of a customer’s entire relationship with the company. In fact, companies are 136 percent more likely to use the cloud to reinvent customer relationships, according to a new IBM survey.”

Mobile apps are powering personal cloud data

The average smartphone user accesses several apps on a regular basis, and they are constantly feeding their personal data through these applications. Whether they realize it or not, they are establishing their personal data on the cloud. App developers are themselves hosting their products on the cloud, so both end-users and product owners depend on the cloud. Even while data security is still a concern for many users, that’s not stopping them for using the cloud to house their personal data.

WebPal’s Secure Data Management allows import, management and connectivity of business process data, giving you the ability to query and interact online from anywhere – even your smart phone! Import and export your data, and integrate with third-party platforms to bring the power of the cloud to all your important business processes. 



What Cloud Trends Should You Expect for 2014

17-01-2014 Chris

The days when cloud security was the number one issue for companies looking to adopt cloud technology are over, as Forrester’s James Staten says “If you’re resisting the cloud because of security concerns, you’re running out of excuses.” The cloud isn’t considered a new trend, but it is a field where organizations are seeking new innovations and products that will help them accomplish their business objectives. 2014 was off to great start for the cloud with new products emerging at the Consumer Electronic Show. Analysts are predicting some great things for the year ahead that will help take cloud technologies to the next level. Here are the top cloud computing trends you should expect in 2014:

The Public Cloud Price War is Going to Get Ugly

Both Google and Microsoft have Amazon Web Services in their crosshairs as the bolster their own cloud service offerings. To compete with one another, each vendor is going to be vying to be able to offer customers the best services at the lowest cost. This is going to affect every player in the industry, as they choose to consolidate or shutter their offerings to stay in the game. The competition between providers means great things for customers.

The Internet of Things

Another trend we saw at CES 2014 was the rise of wearables and the “internet of things,” and there are many arguments for why 2014 will be the year of the “things.” Cisco’s Chief Technology and Stategy Officer says, “In 1984, there were 1000 connected devices. That number rose up to reach a million devices in 1992, and reached a billion devices in 2008…. We will have roughly 50 billion connected devices by the year 2020.” That means more pervasive technologies that integrate easily into our daily life, and they will be powered by the cloud.

More developers move their applications to the cloud

More companies are moving closer to software offerings, and developers will become even more crucial to this evolution. Nearly all small and medium-sized applications are now built using cloud servers, and developers demand a lot of their cloud services. It has to be faster and more scalable, and they want access to open-source technologies. Gartner is predicting that improvements to JavaScript performance will spur growth for HTML5 in the enterprise development environment. They recommend developers focus on creating “user interface models including richer voice and video that connect people in new and different ways.”

Accessed by over 300,000 users worldwide, WebPal powers collaboration portals for enterprises and small business clients alike. With a fast, slick and intuitive interface, WebPal is easier to adopt than most enterprise file sharing solutions. Read more about our features



The Google Cloud Platform and Why Cloud Servers Create Leaner Businesses

06-12-2013 Chris

Earlier this week, Google announced that it was following in the footsteps of Amazon and Microsoft by releasing a new cloud computing service, called Google Cloud Platform, to the general public. Bloggers and cloud analysts said the move was essentially Google throwing down the gauntlet, signifying their entrance into “the battle for Internet cloud.”

The foundation for technology innovations was built on the back of mainframe computers and traditional IT practices. In 2013, however, traditional IT is all but disappearing with the rise of cloud computing. As more organizations move their document management and IT infrastructure to the cloud, cloud providers are under pressure to deliver faster speed times, simplified processes, and more integrations to accommodate the data-driven nature of today’s technologies.

Startups and SMEs Can Compete with Large-Scale Enterprises

“I’ve never owned a computer server,” Co-Founder and Chief Technical Officer of SnapChat. SnapChat is Google Cloud Platform’s poster boy; it’s a popular social media tool that processes 4000 pictures a second on Google’s servers; in the office, they have just 30 employees on staff.

The cost of on-site hardware in traditional IT was considerable, meaning only the most robust enterprises could afford the hardware and software licenses that were required. Tech entrepreneurship is thriving and startups can stay lean because cloud platforms have made web hosting affordable and accessible.

Democratizing Development

Cloud hosting platforms have made it easier for individuals with diverse skills sets to build and publish robust websites and applications. Rackspace has lofty dreams for the future of business, and their white paper says, “It is our contention that in a few years’ time, the need to wait for the provisioning of infrastructure, the need for skilled engineers to perform tasks and the need for administrative staff to ‘keep the lights on’ will be but a distant memory.”

Professional typing and word processing jobs were once in high-demand, but those roles are also being broken up and dispersed as a result of cloud content creation and management tools. Professional content creation has also been democratized with the emergence of design and layout tools that enable people of all skill sets to make professionally branded documents and collateral.

WebPal’s cloud solutions for websites and applications help you manage all your cloud content assets in one secure location. Build up on legacy systems, Integrate with third party platforms or simply build your solution from the ground up.  The sky is the limit when you’re in the WebPal Cloud.  



The Current State of Global Cloud Regulations

07-11-2013 Chris

Each country has their own unique cloud regulation policies that can be confusing to users, especially those who share their content across borders. As global Information Cloud Technology (ICT) innovation occurs, cloud policies and regulations need to constantly adapt to keep up. Here is an idea of cloud regulation policies in the U.S., Europe, and Canada

The United States of America

There are a number of specific laws that govern the use of the cloud in the United States, and each of them pertain to a specific vertical or industry. The Health Insurance Portability and Accountability Act (HIPAA) helps protect the privacy and security of health information using three types of safeguards: administrative measures to manage the selection, development, implementation, and maintenance of systems; physical measures used to protect electronic information systems and related buildings and equipment; and the technology and the policies and procedures that govern its use.

Meanwhile, the Gramm-Leach-Bliley Act (GLBA) encompasses two rules for storing financial data in the cloud: the Financial Privacy Rule and the Safeguards Rule. The Financial Privacy Rule requires financial institutions to provide their customers with details of the information they have gathered and where it is stored. The Safeguards Rule means they must outline in clear and unambiguous language their document storage policies regarding customers’ non-public information.

In education, the Family Educational Rights and Privacy Act (FERPA) requires educational institutions to get consent from students before placing their information on the cloud. Although the U.S. has been the number one cloud provider for many years, but the recent NSA surveillance scandal may change that. Some analysts are predicting American cloud providers could suffer more that $22 billion in lost revenue due to surveillance concerns.

Europe

Edward Snowden shook things up with his revelations that the National Security Agency of the United States was monitoring information on cloud systems like Amazon Web Services. Since then, the European Union is proposing new legislation to protect the digital privacy of their citizens. These legislative amendments to existing laws include launching user notifications and consent agreements when data is transferred from a cloud inside the E.U. to a cloud outside of it, which details the possibility of surveillance by a third-country authority. Although it is uncertain if all these laws will pass, there is general consensus in Europe that more regulation is needed to protect their citizens.

Canada

Canada has recently risen as a world leader in ICT innovation, from 12th place in 2012 to 9th place this year. The 2012 copyright bill, Bill C-11, helped instigate this improvement, and places Canada in a position to ratify the WIPO Copyright agreement. The bill allows content distribution and software companies to place “digital locks” on their creative content to guard it from unlawful use. Access to broadband internet still needs to improve if Canada is going to continue to raise its international rankings, as the digital divide is still a prominent issue in this country.



Box.com Users Are Concerned About Security

24-10-2013 Chris

Last week, we discussed the history of cloud computing to see how far we have come. While many enterprise CIOs top concerns are more related to user experience and downtime, users are still concerned about the cloud. A Box.com customer recently relayed the story of his scary security breach on the cloud.

The customer, named Dan, prefaces his story on ITworld.com by saying, “I am a bit of a nut about cloud storage. The ability to store all my data online, automatically sync it, and access it from virtually any machine has changed my life in a number of ways.”

Dan uses many public cloud services, like Dropbox, SkyDrive, Google Drive, in addition to Box.com. When he could not access his Box.com account, he was told that the organization “had no record of his account,” and it had “vanished into thin air,” with three years’ worth of files.

After questioning Box.com corporate further, he found out that because he had shared some folders with his wife, his account had be “rolled in” with accounts belonging to her PR firm. The PR firm had deleted his account, as they didn’t recognize his credentials.

Luckily, Box.com was able to recover his files, after they were in limbo for 6 months. Dan says he will continue to use the cloud, despite the hassle he experienced.

This isn’t the first time Box.com has had to deal with security concerns from users; late last year, a user noticed that anyone can access his corresponding file or folder if they have the correct URL – no password or ID needed. Box.com didn’t respond to the issue until April, and said “Once someone has access to the user’s auth-token they are able use that for browser login. This is a known issue and was a product decision to leave in for Box Sync.”

There are many things users can do to protect their cloud content. IT security experts suggest having a two-factor verification on public cloud accounts like Google. Large organizations should have an approved cloud vendor list to help departments follow organizational policies and guidelines, while still providing flexibility. Of course, choosing a secure and flexible vendor that you trust can really deliver peace of mind.

Learn more about WebPal secure enterprise content management options.



What is the Role of IT in Cloud Computing?

09-10-2013 Chris

For business leaders who are looking for ways to reduce their staffing fees using technology, cloud content management appears to be the perfect solution. Because cloud infrastructure helps reduce the amount of on-site hardware and automates certain processes, some business leaders mistakenly believe that the role of IT is becoming less significant. While cloud content management systems certainly provide some much needed relief for IT departments, it is only through a hybrid approach involving both cloud content managements systems and a team of IT experts that you can achieve true productivity. Here are a few roles that IT departments should play after a cloud content management system has been introduced.

CIOs and CTOs should become cloud experts

As a PWC report correctly states, “Cloud computing is about more than IT cost savings; the technology create new avenues for revenue and innovation.” Again, cloud computing should enhance, rather than replace, existing IT infrastructure, and CIOs and CTOs should be prepared to discover new ways to leverage the power of the cloud. It will undoubtedly impact the functions of the IT department, and the CIO or CTO should be prepared to mitigate those impacts for their team.

CIOs and CTOs should get more involved in “business discussions”

CIOs and CTOs are often relegated to pure technology discussions. Mobile and social technology now goes hand-in-hand with marketing and advertising strategy. Since technology is playing an increasingly significant role in business, they have valuable insights that can help your company stay on the cusp of innovative industry trends.

What type of in-house development do you need?

For larger organizations, a more complex IT infrastructure is needed. A blog on Wired.com says “In-house application developers must be capable of crafting solutions that span both the cloud and on-premise resources, securing and leveraging the opportunities inherent in technology without giving up the processes that differentiate and deliver competitive advantage.” Cloud software shouldn’t stop you from innovating – it should help you achieve innovation.

Learn more about WebPal’s secure and flexible cloud content management solutions.



How Cloud Computing Can Help Bridge the Digital Divide

18-09-2013 Chris

The spread of digital technology has resulted in a global movement that provides developing nations with the same access to information that we receive in the Western world. Some of the changes brought on by this movement have been subtle, but some – the Arab Spring and internet vigilantes like Anonymous – are considered revolutionary. Digital technology has become so ubiquitous worldwide, in fact, that many North Americans would be surprised to learn how prominent the Digital Divide is here at home.

The Digital Divide in Canada

Earlier this year, researchers at Western University released a study regarding internet usage in Canada. “In unpacking data from Statistics Canada’s 2010 Canadian Internet Use Survey… Western University researchers found education, income, age and location were all linked with significant disparity in people’s digital competency.” The findings of the study indicate that families in the lowest income bracket were 40% less likely to use the internet and families in the highest income bracket were five times more likely to use the internet. Cloud content management systems are powerful tools that should be leveraged to bridge this digital divide.

Cloud Computing and the Digital Divide

According to a 2010 American study, more than 46 per cent of the poorest households do not own a computer. Cloud content management systems allow you to access your information from any computer by storing your important documents on a private or public cloud. This is invaluable to students who struggle to complete their homework because they don’t have access to a home computer. It also helps adults without access to a home computer when they are pursuing professional opportunities outside of the office.

The importance of mobile access to information

Cloud content management systems also allow you to access your important documents from a smartphone or mobile device. Earlier this week, the Torontoist.com revealed statistics that indicate Toronto wi-fi access is among the slowest and most expensive in Canada and North America. Advocates for a free public wi-fi initiative say it is crucial for helping bridge the digital divide and increasing economic development.

The effects of wi-fi access on economic development are most strongly felt in developing nations:  in a 2009 study, the World Bank found a direct correlation between broadband penetration in a developing economy and an increase in GDP. Large enterprises in these nations are adopting cloud infrastructure to address concerns of limited access to IT skills and knowledge, limited access to capital, and security.

Cloud content management systems like WebPal enable you to access all your important documents from any access point – home computer or mobile device. Find out more about WebPal’s secure private cloud options for enterprises.



3 Ways Cloud Content Management Can Make You More Productive

11-09-2013 Chris

Often, our new enterprise clients tell us that there never seem to be enough hours in the day. The world of business moves at a faster rate than ever before, and it can be difficult to not only keep up with the rate of change, but to stay ahead of it. An article on monster.com says that “Today’s businesses… are looking for improved employee productivity – people who can help their organization run lean and mean. That means hiring people who have strong IT skills and IT talent, particularly cloud technology.” Business owners want to provide their executives and employees with the tools they need to make the most out of their time at work, and adopting cloud technology is one of the ways they are doing that. Here are some ways cloud content management systems can help you make the most out of your workday:

 

Increases Collaboration and Communication

There are a lot of problems associated with sharing documents outside of the cloud. First, it takes the additional time to save the file and share it in an email link with multiple collaborators; then there is the major problem of tracking changes and having different versions of the same document without knowing which is the most updated. Cloud content management systems like WebPal manage any document type and helps you control who has access to the document and for how long. It also provides an activity log, so you can track who has made updates and when, revolutionizing dependence on email for remote collaboration.

Mobile access when you are working on the go

The past few years have given rise to the “anytime, anywhere workers” who do not confine their work lives to the office; in a 2012 survey, 29% of workers said they work from multiple locations on multiple devices. Having documents contained on one computer or device would make this kind of work-style impossible. Cloud content management systems provide the “anytime, anywhere workers” with access to their important documents online, giving them flexibility to work while they are on the go.

Say goodbye to flashdrives

For those prone to forgetfulness, relying on flashdrives can be a nightmare. Managing your documents on the cloud gives you peace of mind that you will always have access to your documents, wherever you are.

Most importantly, cloud content management systems allow companies to maintain all their important documents in one centralized and secure location. Find out more about WebPal document management solutions.



3 Reasons the Healthcare Industry Could Benefit From Cloud Computing

29-08-2013 Chris

When it comes to matters of our personal health care, we don’t want to leave anything up to chance. Compliancy and security issues are the predominant concerns for practices who are considering implementing cloud content management systems to manage their medical records. Previously, government legislation like the Health Insurance Portability and Accountability Act (HIPAA) in the United States had strict regulations for how health care providers were required to store their data, but new HIPAA requirements state that by 2015, all medical professionals with access to patient records must utilize electronic systems. Now is the ideal time for the health care industry to move to the cloud. Here are some ways cloud content management systems can improve the health care industry:

It saves money

Healthcare providers are required to store a patient’s records for a minimum of 6 years after they are discharged. A report conducted by Canada Health Infoway estimates that community-based practices saved approximately $84 million Canadian from the reduction of paper handling. Electronic-based content management can also become costly if it involves physical on-site hardware. By centralizing your efforts in a cloud content management system, health care providers can reduce their spending on physical hardware and the maintenance of those systems.

It’s a scalable solution

One of the biggest problems with on-site hardware for content management is it can be difficult to scale as your practice grows. Updating your hardware system can be a costly and time-consuming project that can disrupt daily operations. Cloud content management systems like WebPal are scalable, and can easily adjust to the size of your practice.

More informed and efficient delivery of care

Most importantly, cloud content management can improve patient care. By making medical records more accessible with a cloud content management system, patients and healthcare providers are empowered to make more informed decisions when it matters most.

With cloud content management systems like WebPal, health care providers get the scalability, efficiency, and security that they need to store their patient and medical records. Researchers and practitioners are using WebPal Servers to securely store documents, disseminate knowledge, gather data, analyze, and share results. Learn more about our features.