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Archive for the ‘Document Management’ Category

WebPal Supported File Formats

07-01-2016 Rachel

We are often asked which file formats WebPal supports. Any file format can be uploaded to WebPal and will be downloadable and shareable as-is. Additionally, the following document formats will be rendered on the WebPal Server as viewable pages and can be read or viewed online in WebPal without downloading.

Text Documents

  • Microsoft Word 6.0/95/97/2000/XP (.doc and .dot)
  • Microsoft Word 2003 XML (.xml)
  • Microsoft Word 2007 XML (.docx, .docm, .dotx, .dotm)
  • Microsoft WinWord 5 (.doc)
  • WordPerfect Document (.wpd)
  • WPS 2000/Office 1.0 (.wps)
  • OpenDocument formats (.odt, .ott, .oth, and .odm)
  • OpenOffice (.sxw, .stw, and .sxg)
  • .rtf, .txt, and .csv
  • StarWriter formats (.sdw, .sgl, .vor)
  • HTML Documents (.htm, .html)
  • Adobe (.pdf)
  • DocBook (.xml)
  • Unified Office Format text (.uot, .uof)
  • Ichitaro 8/9/10/11 (.jtd and .jtt)
  • Hangul WP 97 (.hwp)
  • T602 Document (.602, .txt)
  • AportisDoc (Palm) (.pdb)
  • Pocket Word (.psw)


In addition to, Calc 3 can open the formats used by OOo 1.x (.sxc and .stc) and the following spreadsheet formats:

  • Microsoft Excel 97/2000/XP (.xls, .xlw, and .xlt)
  • Microsoft Excel 4.x–5.0/95 (.xls, .xlw, and .xlt)
  • Microsoft Excel 2003 XML (.xml)
  • Microsoft Excel 2007 XML (.xlsx, .xlsm, .xltx, .xltm)
  • Microsoft Excel 2007 binary (.xlsb)
  • Lotus 1-2-3 (.wk1, .wks, and .123)
  • OpenDocument formats (.ods and .ots)
  • OpenOffice 1.x (.sxc and .stc)
  • Data Interchange Format (.dif)
  • Rich Text Format (.rtf)
  • Text CSV (.csv and .txt)
  • StarCalc formats (.sdc and .vor)
  • dBASE (.dbf)
  • SYLK (.slk)
  • Unified Office Format spreadsheet (.uos, .uof)
  • .htm and .html files, including Web page queries
  • Pocket Excel (pxl)
  • Quattro Pro 6.0 (.wb2)


  • Microsoft PowerPoint 97/2000/XP (.ppt, .pps, and .pot)
  • Microsoft PowerPoint 2007 (.pptx, .pptm, .potx, .potm)
  • StarDraw and StarImpress (.sda, .sdd, .sdp, and .vor)
  • OpenDocument formats (.odp, .odg, and .otp)
  • OpenOffice (.sxi and .sti)
  • Unified Office Format presentation (.uop, .uof)
  • CGM – Computer Graphics Metafile (.cgm)
  • Portable Document Format (.pdf)

Graphic files



To learn more about WebPal Cloud Server, contact us today or view our solutions here.


Announcing Our Research Data Management Offer

21-04-2015 Rachel

When it comes to Research Data Management (RDM) we would like to think we know a thing or two about it. For one, we manage research data for our clients through WebPal Cloud Server. Clients rely on the tools we provide to gather, store, process and protect their data. We see Research Data Management as a set of requirements posed against our systems, giving researchers – as our end users – a tool to get their work done.

Today, WebPal will be exhibiting at the Ontario Research and Innovation Optical Network, ORION’s 2015 Annual Conference, THINK: Create Possibilities, which is all about crafting frameworks and infrastructure for the research and innovation community and how we can enable students for a connected workforce of tomorrow.

So, in support of the THINK Conference, WebPal would like to offer all ORION Members free RDM storage single user accounts, on our secure WebPal Cloud Server platform. Features include:

  • 10 TB free per ORION Member
  • Backup & Share
  • Collaborate Online
  • Data Resides in an Ontario Data Centre
  • ORION Services & Ultra-Fast Access
  • Tri-Council Compliant
If you are attending today’s conference, watch for Palomino’s CEO, Markus Latzel’s announcement during the Lightning Round presentations at 11:15am, and be sure to stop by the WebPal booth to register for your RDM account. In case you miss us, you can register here, as well.

If you are a researcher within Canada and not an ORION Member, we would love to hear from you too, as we are also offering accounts for new RDM users outside of the ORION network.


About WebPal Cloud Server

WebPal is owned by Toronto-based Palomino Inc., a software and web solutions provider known for world class development and maintenance of complex online collaboration systems and user-centric applications. Palomino’s approach to web-based productivity is centered on latest desktop and mobile web-client technologies. WebPal enjoys a diverse SMB and enterprise client base with applications in document management, online business work flows, web portals and content management. For more information about this announcement and Palomino Inc., contact, or 1-866-360-0360. To learn more about the WebPal Cloud Server, visit

6 Reasons Why You Should Be Using Cloud-Based Document Management

25-02-2015 Rachel

Document management in the cloud means storing your files in a remote data center, for access at any time from your desktop, smartphone or tablet. One of the key advantages to this approach is the ability to edit documents online regardless of your location or device. This function can also be extended to co-workers, clients, partners or suppliers. The benefits to individuals and organizations are many, which makes online document editing a priority when choosing a document management service. Here’s why:


1. COLLABORATION - By having individuals or groups working on centrally located files, whether they are in the same office or located all over the world, productivity and collaboration will increase as a result. No time is wasted searching for the latest version of the file to track what changes have been made and no email attachments are required to ensure everyone has the latest copy. Work is done is real time and the results are immediate.

2. ANYTIME, ANYWHERE ACCESS – There has been a radical change in how people work today. Users want access to their files 24/7 whether they are in the office, in a coffee shop, at home or on business travel using their computer, smartphone or tablet. When employees are given the flexibility of where and how they work, they are happier, absenteeism decreases and productivity increases due to reduced commuting time. Storing your documents in the cloud can help you realize these productivity benefits.

3. SECURITY – Cloud-based document management offers the optimum protection of your corporate or personal information. Your documents are safe and secure in redundant and fault tolerant data centers designed for protection and business continuity. Your files are always available whenever you need them and no document is ever lost on someone’s hard drive or memory stick. Having your data stored in country is necessary if you want to maintain control over regulated data and documents.

4. FILE PERMISSIONS – Not everyone needs access to your document folders or files. Ideally, you can set file and folder permissions by user to restrict what information they can access or download, for how long and whether they can add content to share with others. Providing a one time “guest access” to folders or files is beneficial when you only need to occasionally share information with individuals. Your document management service should provide you with this added layer of security.

5. COST – For those organizations who manage their documents internally, the purchase of file servers and software including the cost to maintain them continue to increase while I.T. budgets are shrinking. Renting a document management service in the cloud can address this problem. It can be setup in minimal time and users can be added or removed in minutes. User training and adoption is typically easier and less time consuming resulting in additional cost savings. With I.T. budgets in decline, moving this service to a monthly operational expense is the right choice for many organizations.

6. BACK UP & RECOVERY – Many files on individual workstations and laptops need back up. Users want a central access point to recover files they accidentally deleted on their workstation. This is critical for mobile users who don’t have access to company back up servers. By using a centralized (cloud) document management service, user files are backed up and centrally accessible. With the use of an endpoint sync agent, the syncing of documents between the user and the cloud is triggered by file changes keeping your content up to date. You can back up your files while enjoying all the benefits of cloud sync and share.


About WebPal Cloud Server

WebPal Cloud Server is a business solution by Palomino Inc. for secure, private, and powerful web content management, document storage and online collaboration.  Accessed by over 300,000 users worldwide, WebPal powers collaboration portals for enterprises and small business clients alike. With a fast, slick and intuitive interface, WebPal is easier to adopt than most enterprise file sharing solutions.  WebPal version 3.2 will be released in March 2015 and will feature online editing of word processing and spreadsheet documents.


Visit WebPal to register for a free 15-day trial of WebPal Cloud Server. Test drive its powerful capabilities and discover how it can help you bring order to your content and impress your customers with amazing web portals and applications.

WebPal Partners with GoodSync

11-12-2014 Rachel

You may recall our post on how to sync files with WebPal using the popular GoodSync software.  Today, we are happy to announce that Palomino has partnered with Siber Systems to offer GoodSync at a discounted rate to all existing and new WebPal Cloud Server users.

If you are constantly forgetting to back up your data, GoodSync File Sync software is the solution for you. GoodSync ensures folders that are located on more than one device contain identical and the most up to date data. When you update, add or delete data, the synchronization will update the same files in the other location. GoodSync uses an algorithm that offers true bi-directional synchronization.

For a tutorial of how to sync your files on a Mac using GoodSync and keep them in sync at all times, have a look at the following Folder Sync with WebPal Cloud Server video.



To get started, download the software for Windows or Mac and contact us at or 1-866-360-0360 to receive your activation code today.


About Palomino Inc.

Palomino Inc. ( is a software solutions provider offering web-based productivity applications, centered on latest web-client and mobile technologies. Palomino’s WebPal Cloud Server 3 ( is a powerful, adaptable cloud content management solution to a diverse SMB and enterprise client base with applications in online document management, web portal content management, and file storage. WebPal has has been adopted by over 300,000 users in different verticals such as healthcare, public sectors, financial services and associations. Palomino offers WebPal Cloud Server via multiple channel partners and solution providers across the globe.

About Siber Systems

Siber Systems ( is a privately-held company, incorporated in 1995 in the Commonwealth of Virginia, with offices in Germany, Japan, and Russia. Siber Systems was originally founded to turn scientific findings in the area of text parsing, compilation and transformation into useful commercial technologies. Siber Systems latest product is GoodSync, an easy and reliable file synchronization program we released in 2006. GoodSync already enjoys numerous favorable reviews from both users and the press.

The Toronto Commute Just Got More Mobile

13-12-2013 Chris

Toronto commuters are getting a connectivity boost with an extra dose of WiFi while in the subway system.

This week, a free ad-supported WiFi service was launched at two Toronto stations – Bloor and Yonge and Saint George stations. Riders will have to watch a 15 second advertisement in order to access the free WiFi network as part of the TTC’s agreement with BAI Canada Inc., who will build the WiFi  network over the next 20 years. Next steps toward a truly mobile Toronto will involve enabling cellular phone service underground, but the TTC is still in talks with major wireless service providers.

While Torontonians are focusing on making their commutes more mobile, there is a New York City initiative to create a free WiFi network that spans the entire city. Mayor Michael R. Bloomberg announced on Tuesday the launch of a free public 24/7 WiFi network in Harlem, making it the largest of its kind in the United States. The project will developed in partnership between community development organization, Harlem Children’s Zone, and Sky Packets, a wireless network provider. It’s part of Mayor Bloomberg’s wider WiFi plan, which included announcing a WiFi network in 5 burroughs within the city in September of this year.

Initiatives like these are necessary to keep up with the mobile world, which has given rise to the “anytime-anywhere-worker.” 29 per cent of today’s workforce can be characterized as such, and Forrester predicts 905 million tablets will be in use by 2017. We recently wrote a blog which analyzed the Digital Divide in Canada, and a report released earlier this year by researchers at Western University says that Canada isn’t doing enough to provide access to internet for all Canadians regardless of their socioeconomic background. A Statscan report released in early November says that at times, only 28 per cent of  Canadians living in the smallest income bracket have internet access at home. This recent free WiFi initiative is one step to changing that, and we are excited to see Toronto getting on board with the mobile access revolution.

Chuck the wires and break free, without loosing access to your content. WebPal is fully accessible on mobile devices and connects to many popular apps on your iOS, Android and Blackberry device. Currently 30+ apps connect to WebPal, and we are still counting. Go mobile with WebPal’s document management system.

The Importance of Collaboration Tools in the 21st Century Workplace

15-11-2013 Chris

The workplace of the 21st century needs to ask itself, “How do we create a culture of innovation?” Innovation is now being treated as a science, as corporate executives seek new answers to the oldest problems known to business. One of the most common answers to this question is providing access to collaboration tools, and there are a few reasons why.

The 21st Century Worker Seeks Collaboration

To understand collaboration in the 21st century workplace, you must first understand the 21st century worker. Take a look at this infographic on the most sought after skills in today’s worker. Collaboration, communication, leadership, productivity and accountability are all keywords that can help organizations empower their employees. “Many businesses are adopting a participative management style, which involves employees in decision making,” says George DeMetropolis, a professor at the University of Phoenix. By creating this kind of environment, employees are motivated to go beyond their standard job description to add value to the company.

The Rize of the Social Workplace

It’s not just an organization’s workplace that needs to use collaboration tools to succeed, its the organization itself. More corporate environments are focusing on developing communities for the customers, as well as their employees. Social networks and social tools are used by large companies in multiple capacities: customer service, product updates, and employee communication. According to IDC, about 75 million instant messaging (IM) accounts were active in business in 2003.

Breaking Down Silos With Collaboration Tools

In the traditional workplace, it was common for multiple departments to become siloed. To achieve innovation, all these moving parts have to be working towards a common goal, and collaboration tools are the most effective way to do that. This is especially true with content management and creation. A 2008 IBM white paper on collaboration recognized this soon after social networks were adopted en masse, and in today’s workplace “content is developed through participation; it is fluid, contextual and leveraged to create opportunities through ongoing collaboration… Participatory capabilities can provide businesses with user-driven innovation, simpler and more productive solutions, integration of tasks, reduced cost and higher employee satisfaction.”

WebPal helps you manage all your important documents on a secure cloud server, while allowing your employees to collaborate

The Current State of Global Cloud Regulations

07-11-2013 Chris

Each country has their own unique cloud regulation policies that can be confusing to users, especially those who share their content across borders. As global Information Cloud Technology (ICT) innovation occurs, cloud policies and regulations need to constantly adapt to keep up. Here is an idea of cloud regulation policies in the U.S., Europe, and Canada

The United States of America

There are a number of specific laws that govern the use of the cloud in the United States, and each of them pertain to a specific vertical or industry. The Health Insurance Portability and Accountability Act (HIPAA) helps protect the privacy and security of health information using three types of safeguards: administrative measures to manage the selection, development, implementation, and maintenance of systems; physical measures used to protect electronic information systems and related buildings and equipment; and the technology and the policies and procedures that govern its use.

Meanwhile, the Gramm-Leach-Bliley Act (GLBA) encompasses two rules for storing financial data in the cloud: the Financial Privacy Rule and the Safeguards Rule. The Financial Privacy Rule requires financial institutions to provide their customers with details of the information they have gathered and where it is stored. The Safeguards Rule means they must outline in clear and unambiguous language their document storage policies regarding customers’ non-public information.

In education, the Family Educational Rights and Privacy Act (FERPA) requires educational institutions to get consent from students before placing their information on the cloud. Although the U.S. has been the number one cloud provider for many years, but the recent NSA surveillance scandal may change that. Some analysts are predicting American cloud providers could suffer more that $22 billion in lost revenue due to surveillance concerns.


Edward Snowden shook things up with his revelations that the National Security Agency of the United States was monitoring information on cloud systems like Amazon Web Services. Since then, the European Union is proposing new legislation to protect the digital privacy of their citizens. These legislative amendments to existing laws include launching user notifications and consent agreements when data is transferred from a cloud inside the E.U. to a cloud outside of it, which details the possibility of surveillance by a third-country authority. Although it is uncertain if all these laws will pass, there is general consensus in Europe that more regulation is needed to protect their citizens.


Canada has recently risen as a world leader in ICT innovation, from 12th place in 2012 to 9th place this year. The 2012 copyright bill, Bill C-11, helped instigate this improvement, and places Canada in a position to ratify the WIPO Copyright agreement. The bill allows content distribution and software companies to place “digital locks” on their creative content to guard it from unlawful use. Access to broadband internet still needs to improve if Canada is going to continue to raise its international rankings, as the digital divide is still a prominent issue in this country.

What is the Role of IT in Cloud Computing?

09-10-2013 Chris

For business leaders who are looking for ways to reduce their staffing fees using technology, cloud content management appears to be the perfect solution. Because cloud infrastructure helps reduce the amount of on-site hardware and automates certain processes, some business leaders mistakenly believe that the role of IT is becoming less significant. While cloud content management systems certainly provide some much needed relief for IT departments, it is only through a hybrid approach involving both cloud content managements systems and a team of IT experts that you can achieve true productivity. Here are a few roles that IT departments should play after a cloud content management system has been introduced.

CIOs and CTOs should become cloud experts

As a PWC report correctly states, “Cloud computing is about more than IT cost savings; the technology create new avenues for revenue and innovation.” Again, cloud computing should enhance, rather than replace, existing IT infrastructure, and CIOs and CTOs should be prepared to discover new ways to leverage the power of the cloud. It will undoubtedly impact the functions of the IT department, and the CIO or CTO should be prepared to mitigate those impacts for their team.

CIOs and CTOs should get more involved in “business discussions”

CIOs and CTOs are often relegated to pure technology discussions. Mobile and social technology now goes hand-in-hand with marketing and advertising strategy. Since technology is playing an increasingly significant role in business, they have valuable insights that can help your company stay on the cusp of innovative industry trends.

What type of in-house development do you need?

For larger organizations, a more complex IT infrastructure is needed. A blog on says “In-house application developers must be capable of crafting solutions that span both the cloud and on-premise resources, securing and leveraging the opportunities inherent in technology without giving up the processes that differentiate and deliver competitive advantage.” Cloud software shouldn’t stop you from innovating – it should help you achieve innovation.

Learn more about WebPal’s secure and flexible cloud content management solutions.

Top 4 Myths About the Private Cloud

02-10-2013 Chris

From 67 per cent of enterprises in 2012 to 75 per cent of enterprises in 2013, the cloud has finally started to gain traction. More than ever, companies are using cloud content management systems to collaborate and share their important documents. Unfortunately for enterprises looking to invest in private cloud infrastructure, there are still a number of concerns involved in public clouds that put cloud document management into question. In a recent infographic by Skyhigh, it was determined that 40% of the top 10 file sharing systems that are in used by enterprises are classified as “high risk” services. Here are some myths about public cloud services that give private cloud systems a bad rep:

It’s unsecure

When you look at the high risk file sharing services, they all exist on the public cloud. One of the main problems with security on a cloud system occurs when admin roles change and access shifts between employees. Sophisticated private cloud document management systems allow you to easily manage admin roles and monitor who has accessed a document and when.

It’s difficult to implement

Like any new SaaS or IT system, implementing a cloud content management system across an organization takes time, although it is less time-intensive than changing a hardware system. Once the system has been implemented however, the system can easily scale with your business so you don’t have to change services.

It’s not reliable enough for large-scale organizations

Many large-scale organizations operating in regulation-heavy industries, like health care and financial services, believe that the cloud does not offer the compliancy regulations they require for document management. Compliancy regulations in many industries are moving towards Electronic Document Management and many private cloud providers offer the compliance coverage you need.

Employee adoption rates will be low

By enabling employees to access documents on their desktop and through their mobile, as well as offering multiple collaboration and sharing opportunities, cloud content management systems like WebPal are easy-to-use.

Find out more about our secure and seamless cloud content management solutions.

Top 3 Ways to Scale Your Startup Using the Cloud

25-09-2013 Chris

Growth and expansion is the ultimate goal of any business, but growing as a startup or small business comes with its own unique challenges. In a large corporation, hiring 100 new employees creates minimal disruption because training and on-boarding practices have already been established; in a startup, hiring 10 new employees completely changes the nature of your daily operations. Hiring as a startup and SME must be even more strategic and deliberate, because the wrong decision can be a costly and time consuming. Luckily, cloud document management platforms are flexible solutions that can is scalable to accommodate the size of your business. Here are some ways startup founders and small business owners can leverage cloud document management platforms to scale up:

Document your procedures on the cloud

In the early stages of  a startup or SME, document sharing is much less of a problem because the only employees are the founders and C-level executive staff positions. As you bring on new employees, it’s easier to get them acclimated to their new roles if all important company documents are stored in the right place. An advice article on Mashable says “Document your procedures so your new employees can get up to speed and hit the ground running on their first days. Well-documented procedures for all of those repetitive tasks in your business will make it 100 times easier for new employees to begin their jobs.” This also helps reduce the time you spend training a new employee one-on-one.

Track the activities of new employees

For founders and owners who are used to doing everything themselves, having staff take on some of the more monotonous and time consuming work is a relief. Still, it can be hard to relinquish control over to a new employee who has only been with the organization for a short time. Cloud document management systems allow you to track changes to your documents and make comments for real time feedback. Not only does the employee benefit from the one-on-one interaction with you, but you get to delegate tasks while still managing the overall process.

Get the entire team involved

One of the best features of a cloud document management system is it enables team-wide collaboration. In certain circumstances, it would be extremely beneficial to get other senior executives to provide feedback to new employees. By making it a team effort, you are able to make the most of your resources and it helps integrate your new employees into the company culture.

WebPal provides cloud document management solutions for every type of organization: from startups, small businesses, public services, and large-scale businesses. Learn more about our scalable solutions.