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The WebPal Wire

Get our latest updates as we bring you new insight on how cloud computing is already changing in its infancy. Security, content and business process are just a few categories within of wide range of topics covered in our blog

Posts Tagged ‘collaboration’

The Importance of Collaboration Tools in the 21st Century Workplace

15-11-2013 Chris

The workplace of the 21st century needs to ask itself, “How do we create a culture of innovation?” Innovation is now being treated as a science, as corporate executives seek new answers to the oldest problems known to business. One of the most common answers to this question is providing access to collaboration tools, and there are a few reasons why.

The 21st Century Worker Seeks Collaboration

To understand collaboration in the 21st century workplace, you must first understand the 21st century worker. Take a look at this infographic on the most sought after skills in today’s worker. Collaboration, communication, leadership, productivity and accountability are all keywords that can help organizations empower their employees. “Many businesses are adopting a participative management style, which involves employees in decision making,” says George DeMetropolis, a professor at the University of Phoenix. By creating this kind of environment, employees are motivated to go beyond their standard job description to add value to the company.

The Rize of the Social Workplace

It’s not just an organization’s workplace that needs to use collaboration tools to succeed, its the organization itself. More corporate environments are focusing on developing communities for the customers, as well as their employees. Social networks and social tools are used by large companies in multiple capacities: customer service, product updates, and employee communication. According to IDC, about 75 million instant messaging (IM) accounts were active in business in 2003.

Breaking Down Silos With Collaboration Tools

In the traditional workplace, it was common for multiple departments to become siloed. To achieve innovation, all these moving parts have to be working towards a common goal, and collaboration tools are the most effective way to do that. This is especially true with content management and creation. A 2008 IBM white paper on collaboration recognized this soon after social networks were adopted en masse, and in today’s workplace “content is developed through participation; it is fluid, contextual and leveraged to create opportunities through ongoing collaboration… Participatory capabilities can provide businesses with user-driven innovation, simpler and more productive solutions, integration of tasks, reduced cost and higher employee satisfaction.”

WebPal helps you manage all your important documents on a secure cloud server, while allowing your employees to collaborate



Top 3 Ways to Scale Your Startup Using the Cloud

25-09-2013 Chris

Growth and expansion is the ultimate goal of any business, but growing as a startup or small business comes with its own unique challenges. In a large corporation, hiring 100 new employees creates minimal disruption because training and on-boarding practices have already been established; in a startup, hiring 10 new employees completely changes the nature of your daily operations. Hiring as a startup and SME must be even more strategic and deliberate, because the wrong decision can be a costly and time consuming. Luckily, cloud document management platforms are flexible solutions that can is scalable to accommodate the size of your business. Here are some ways startup founders and small business owners can leverage cloud document management platforms to scale up:

Document your procedures on the cloud

In the early stages of  a startup or SME, document sharing is much less of a problem because the only employees are the founders and C-level executive staff positions. As you bring on new employees, it’s easier to get them acclimated to their new roles if all important company documents are stored in the right place. An advice article on Mashable says “Document your procedures so your new employees can get up to speed and hit the ground running on their first days. Well-documented procedures for all of those repetitive tasks in your business will make it 100 times easier for new employees to begin their jobs.” This also helps reduce the time you spend training a new employee one-on-one.

Track the activities of new employees

For founders and owners who are used to doing everything themselves, having staff take on some of the more monotonous and time consuming work is a relief. Still, it can be hard to relinquish control over to a new employee who has only been with the organization for a short time. Cloud document management systems allow you to track changes to your documents and make comments for real time feedback. Not only does the employee benefit from the one-on-one interaction with you, but you get to delegate tasks while still managing the overall process.

Get the entire team involved

One of the best features of a cloud document management system is it enables team-wide collaboration. In certain circumstances, it would be extremely beneficial to get other senior executives to provide feedback to new employees. By making it a team effort, you are able to make the most of your resources and it helps integrate your new employees into the company culture.

WebPal provides cloud document management solutions for every type of organization: from startups, small businesses, public services, and large-scale businesses. Learn more about our scalable solutions.



3 Ways Cloud Content Management Can Make You More Productive

11-09-2013 Chris

Often, our new enterprise clients tell us that there never seem to be enough hours in the day. The world of business moves at a faster rate than ever before, and it can be difficult to not only keep up with the rate of change, but to stay ahead of it. An article on monster.com says that “Today’s businesses… are looking for improved employee productivity – people who can help their organization run lean and mean. That means hiring people who have strong IT skills and IT talent, particularly cloud technology.” Business owners want to provide their executives and employees with the tools they need to make the most out of their time at work, and adopting cloud technology is one of the ways they are doing that. Here are some ways cloud content management systems can help you make the most out of your workday:

 

Increases Collaboration and Communication

There are a lot of problems associated with sharing documents outside of the cloud. First, it takes the additional time to save the file and share it in an email link with multiple collaborators; then there is the major problem of tracking changes and having different versions of the same document without knowing which is the most updated. Cloud content management systems like WebPal manage any document type and helps you control who has access to the document and for how long. It also provides an activity log, so you can track who has made updates and when, revolutionizing dependence on email for remote collaboration.

Mobile access when you are working on the go

The past few years have given rise to the “anytime, anywhere workers” who do not confine their work lives to the office; in a 2012 survey, 29% of workers said they work from multiple locations on multiple devices. Having documents contained on one computer or device would make this kind of work-style impossible. Cloud content management systems provide the “anytime, anywhere workers” with access to their important documents online, giving them flexibility to work while they are on the go.

Say goodbye to flashdrives

For those prone to forgetfulness, relying on flashdrives can be a nightmare. Managing your documents on the cloud gives you peace of mind that you will always have access to your documents, wherever you are.

Most importantly, cloud content management systems allow companies to maintain all their important documents in one centralized and secure location. Find out more about WebPal document management solutions.



How our Partnership with Algonquin College allows students to use Cloud Technology for Health Research

07-02-2013 Markus

Recently, the Ottawa-area Metroland Press published an article about our partnership with Algonquin College  to establish a Health and Wellness Research Centre at the college’s Ottawa campus.

Markus Latzel, president of Palomino System Innovations, talks about innovations in healthcare technology during the launch of Algonquin College's health and wellness research centre on Jan. 30.

The centre is sponsored by several industry partners, and receives funding from NSERC’s College and Community Innovation Program. With the college receiving the highest possible amount under NSERC’s program, the proposal was met with highest enthusiasm.

We are very happy to be partnering with Algonquin on this venture. Having recently completed an eHealth simulation project with the school’s Nursing Program, we were able to conduct end-user studies not otherwise possible for a company our size.

Students at Algonquin College participated in our project with great enthusiasm and not only gained exposure to mobile EMR technology but also gave us very candid and valuable feedback on our system, helping us tweak it for our next real-world deployment.

With the new Centre under way and accepting project proposals, we are planning to conduct further usability studies of our cloud software solutions this coming fall. To learn more about our collaboration with Algonquin College and other institutions in Canada, contact Markus at 416-964-7333.

 



File sharing is caring

14-02-2012

Today is Valentine’s Day, a day of sharing between loved ones; A perfect occasion to recognize how important file-sharing is to the freedom of the internet. It’s not only SOPA and PIPA that we have to worry about now, it’s about the future of file-sharing servers in the wake of the arrest of Megaupload founder Kim Dotcom. The U.S. Federal Government seems to be on a rampage to bring copyright infringer’s to justice, which is already instilling fear in other established file-sharing sites, including Amazon, Dropbox, and Rapidshare.

FileSonic has already bowed to pressure after the following message appeared on their homepage:

It reads “All sharing functionality on Filesonic is now disabled. Our service can only be used to upload and retrieve files that you have uploaded personally.”

Mike Masnick, editor of the Techdirt blog, expressed concern about legitimate services (“who do things like de-duplification, or have legitimate backup services”) going under as a result of pressure from the law.

“If you’re running Amazon S3 or Dropbox, do you now suddenly change how you do business, just to avoid the possibility of being accused of racketeering and criminal copyright infringement? That’s worrisome.”

One file-share service that claims they will never be taken offline has recently emerged from the woodwork. Tribler was developed by researchers at the Delft University of Technology in the Netherlands as a way to share files without centralized servers.

“With Tribler, we have achieved zero-seconds downtime over the past six years, all because we don’t rely on shaky foundations such as DNS, web servers or search portraits,” says Tribler leader Dr. Pouwelse.

WebPal knows that file-sharing is all about content, collaboration and control. It easily enables users to share documents with other WebPal users or through email, tracks updates through an activity log and allows admins to control access to all documents.

The Internet and file-sharing go hand-in-hand. The law and the entertainment industry may have no choice but to take a leaf out of the Care Bear book and accept that sharing is caring.